Your Event

PLEASE PRINT THIS INFORMATION SHEET

So you have made up your mind! You have listened to MADISON SQUARE and viewed the website. So what happens next? Just give us a call or email us (Details below) and we can start to plan your event.

MADISON SQUARE prides itself on its professional approach and treats every event, whatever the size with the utmost care and importance. We would therefore also suggest that you read the following which outlines our specifications as well as other requirements and information that you need to be aware of to ensure the safe and smooth running of the event. Please feel free to print out this page and show it to your coordinator/venue banqueting manager who may be able to answer some of your questions, prior to your contacting us.

Sound & Lights:
MADISON SQUARE supplies a full "top of the range, state of the art" sound and lighting system which is run by an experienced, professional road crew, enhancing the band's performance. Specifications include: 4K NEXO sound system (bigger power output available to suit larger venues). MARTIN INTELLIGENT LIGHT show run via light jockey and lap top featuring MARTIN Cripton moving heads and colour changers enhanced by the use of haze machines run by our full time technician.

Power/Electrics:
The venue needs to supply an adequate safety earth mains supply which is a 32 or 63 amp, terminating into a 32/63 5 pin CEE Form socket OR 2 separate ring (2 x 32 amp). 3 phase supply. Power for the band should be local to the stage and not more than 10 metres distance. It should be available from the time the band is on site. Any delay can cause the late start of the show. Please also note that dishwashers and bar equipment can cause a drop if on the same supply as the band. This can cause disruption to your evening and certain band equipment such as processors will not operate. If the above cannot be supplied an external generator will be required.

Food:
The band and crew arrive very early before the event and leave some time after the event has finished. They can be at a said venue for up to 10 hours in some cases and it isn't always possible to leave the venue to go in search of food due to location and the time factor. We therefore request a hot meal and refreshments for the band members and road crew (and DJ where applicable) at some point within the evening before our first performance. Please note there are 2 vegetarians in the band. Soft drinks should be made available throughout the night to both the band members and the road crew at no charge. NOTE: Wherever possible a hot meal is preferable, but understand that this is not always possible and in this instance sandwiches (or the like) would be acceptable.

Changing Facilities:
A warm secure room/rooms for the band and crew to change in is required, preferably with wash facilities and a mirror. If possible seperate rooms for males and females. As there are a number of us we kindly request that the room os of an acceptable size and comfort as we may also have to wait for several hours in the room/rooms before the performance. Thank you.

Access: The band need at least an hour and a half to be set up and changed, ready to perform. We use a small truck and several cars to transport our equipment to the venue. It will be much appreciated if suitable parking and a safe, clear access made available to the function room prior to the band's arrival. Any flights of stairs or lifts should be made aware to the band before the day. Most heavy flight cases will however need the use of a lift. This ensures that the equipment is both loaded into the venue and out from the venue (following the event) in a speedy, safe manner.

Detectors:
If possible please arrange for any smoke detectors or sound limiters to be isolated in the area of the stage. Please also note that volume sensors are undesirable as they cause damage to the equipment.

The Stage:
The stage area should be a minimum 8ft ceiling height, 10ft in depth by 25ft in width (if possible). Portable stages should be 5 on the back and 3 on the apron (front). If you cannot get a stage for the event it would be fine for us to play on the floor as long as we can have the same sized area/space.

Speeches:
A microphone is available, free of charge, for speeches/announcements during the event, subject to being confirmed before the day of show. However use of any other band equipment (ie: lighting and PA) is not available for use by other artists except by prior arrangement with MADISON SQUARE and an extra charge will be made for this use.

Additional Services Include:
A "top" DJ who can play in between our sets keeping the party going. This is a popular choice as it saves valuable space at the venue as the DJ uses MADISON's own sound and lighting equipment. Most importantly it works out cheaper than if you book a DJ separately. A black star cloth (with small star lights inset) to go at the back of the stage. Use of MADISON SQUARE's sound and lighting system for other acts. Special music requests.

Late Running Times:
If the function is running late, which results in the band having to play outside the agreed contract times, this will be discussed with the event organiser at the time and a view will be taken. In this instance an additional fee may be charged depending on how much extra time outside of the agreed contract period is required.

Quotes:
No two events are ever the same which is why MADISON SQUARE take the time to specifically tailor make quotes to suit the requirements of the client, location and venue - contact us for further details.

How to Book:
We will send you a booking letter with all the details discussed and a 10% deposit will be required at the time of booking. The balance can be paid on the night or by prior arrangement on invoice. Invoices paid late (ie: outside the agreed payment term) will be subject to a 4% surcharge of the total fee due.

Cancellations:
Contracts are issued on the basis that it should not be cancelled. However sometimes unavoidable circumstances arise then the following compensations will be payable: 2 months prior to event - NO FEE. 6 weeks prior to event - 50% of FEE. Less than 6 weeks - FULL FEE.

Further Info:
Public liabillity insurance up to £5million
Risk Assesment
First aid
Documents all available for inspection.

Contact Madison
To make your booking please telephone iether:
JEANNE DOWNS @ SMUDGE PRODUCTIONS ON: 01372 750606 / 07831 582622
CHRISTOPHER MERCHANT ON: 01375 378573 / 07841 337188

or Email: info@madisonsquare.co.uk

WE LOOK FORWARD TO 'YOUR' PARTY, THANK YOU. Madison Square.